What does the PIRMCCM stand for?
Pacific Islands Regional Multi-Country Coordinating Mechanism
What are the roles of the PIRMCCM?
- Is the overall guiding body responsible for the use of Global Fund resources provided under the Global Fund facility to the participating pacific Small Island States
- Is a regional consensus group that coordinates the proposal submission; endorse and approve the final version to be submitted to the Global Fund Secretariat; and oversees the implementation of approved activities in the Proposals.
- Collectively represents the Pacific Island states participating in regional programs supported by the Global Fund.
- Is responsible for overseeing the PR(s) mechanisms for timely, efficient and effective disbursements of funds from the Principal Recipient (PR) to Sub Recipients (SR), to support the achievement of planned outcomes.
- Is responsible for the establishment of effective and efficient monitoring and evaluation systems that will provide quality feedback and reports of activities undertaken under the project and outcomes achieved.
- Is a forum to promote effective new partnerships and collaborative approaches in combating HIV, tuberculosis and malaria in the Pacific Islands region.
How many members make up the PIRMCCM?
24 members currently make up the PIRMCCM membership (including 11 country representatives, 3 persons living with the disease representatives, 3 partner members and 7 key affected populations representatives)
What is the frequency of meetings of the PIRMCCM governing body?
The PIRMCCM has one annual meeting (for the full membership) and two Executive team meeting every year.
Do I receive any remuneration as a member of the PIRMCCM?
No, The governing body members are not entitled to any fee or other remuneration for their role as a member of the governing body. Perdiems are paid to cover all expenses incurred while on governing body business (ie. travel, accommodation, and any other reasonable expenses)
What is the class, route and mode of my travel to a governing body meeting?
The most direct and economical route, taking into account factors and constraints such as airline schedules, the need for flexibility and balancing costs with other considerations such as length of absence from home/ office.
What happens when I change an approved itinerary or prefer to combine personal travel with official meeting travels?
Itineraries for members/ participants cannot be changed at the request of an individual member unless warranted by exceptional circumstances. In this case the request must be approved by the meeting organisers. The member is responsible to cover any additional costs associated with changes to an approved itinerary. If a member wishes to combine personal travel with official meeting travel or deviate from official travel due to personal reasons, the Secretariat will only pay the total cost of official travel via the most economical and direct route. The difference between the official and personal route shall be borne by the member/ traveller.
What are the provisions for visa arrangements needed for official travel?
Arrangements to obtain visas to travel to meeting venues and the cost related to visa applications shall be the responsibility of the member.
What are the provisions for the departure tax I pay incountry while travelling to participate in a meeting?
Produce the invoice (receipt) clearly stating the amount of the departure tax paid to the Secretariat on the first day of the meeting. The Secretariat will make arrangements for reimbursements of the departure tax paid incountry. The reimbursement will be made in Fijian dollars before the end of the meeting.
What do I do with my boarding passes while travelling for a governing body meeting?
All boarding passes need to be handed over to the Secretariat upon arrival at the meeting venue.
When do I receive perdiems while travelling for a meeting?
Perdiems are paid on the first day of the meeting.
What does the perdiem cover?
It covers for accommodation costs, meals (breakfast, lunch and dinner) and any other incidental costs.
What happens to my transit costs incurred while travelling for a governing body meeting?
Members are requested to ensure that they have sufficient cash on hand to cater for living expenses and any transit accommodation expenses on the way to meeting venue. The costs incurred in later reimbursed to the member together with the perdiems for the meeting.
What should I do if I am unable to attend an annual meeting?
Notify the Joint Secretariat via email before any travel arrangements are made.
Who are the members of the PIRMCCM secretariat?
Coordinator: Filipe Nagera
What is the role of the PIRMCCM secretariat to the governing bodies?
Developing and revising draft policies, procedures and guidelines for the governing bodies to approve, to effective and efficient performance of the governing bodies in providing direction and oversight functions
Facilitation to the governing bodies in their oversight and decision making.
Providing technical advice and building the capacity of the members of the governing bodies and/ or similar bodies at the national level.
Providing administrative and logistical support to the governing bodies.
Where is the PIRMCCM Secretariat located?
International Planned Parenthood Federation
Level 3, BSP Life Centre, Thompson Street, Suva
Where can I get more information?
Email : PIRMCCMSecretariat@jointsecretariat.net (for the PIRMCCM)
Call (679) 3315624
Or visit the website www.pirmccm.org